User Roles and Permissions

 

In WizyVision, the Role System plays a crucial role in managing user access and permissions. User roles determine what users can see and do within the platform, ensuring appropriate access levels and restrictions.

 

Default Roles

WizyVision have default roles available which are focused on managing and organizing media files as a Digital Asset Center (DAC). You can know more about Digital Asset Center (DAC) in here [link].

Creating Custom Roles

To effectively deploy applications and manage user access, custom roles are recommended. Custom roles provide granular control over user permissions and access levels, allowing you to tailor user roles to your specific requirements. When building applications, creating custom roles is an essential part of the workflow.

To create a custom role:

  1. Access the Admin settings in WizyVision.
  2. Navigate to the "Access Control" section. You'll see two tabs: Roles and Privacies. Stick with the "Roles" tab.
  3. Click on "Add Role" to start creating a custom role.
  4. Provide a name and description for the custom role.
  5. Define the desired permissions and access levels for the custom role based on your organization's requirements.
  6. Save the custom role by clicking on the "Submit" button.
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Available Permissions for Custom Roles

When creating custom roles, you can assign specific permissions to control user access and actions. Permissions are grouped into several categories:

 

Modules

Permissions related to accessing and managing different modules in WizyVision, such as Access Control, Admin Console, Integrations, Billing, Categories, Domains, Applications, Tags, Translations, and Users.

 

Domains

Permissions to control visibility and access to specific domains.


Privacies

Permissions to manage file privacies, including the ability to view, create, update, delete, and download files.


Tags

Permissions to manage tags, including enforced tags, blocked tags, allowed tags, and asset visibility based on tags.

 

Applications

Permissions to control visibility and creation of specific applications.

 

Common Custom Roles

Here are some examples of common custom roles that are typically created in WizyVision:

  • Field Worker Role: A role specifically designed for field workers who require access to specific applications and cases relevant to their tasks.

  • Desk User Role: A role for desk users who typically have view and update privileges for all applications but without the ability to create applications.

  • Operation Manager Role: A role for managers who have the ability to manage and configure applications, including user roles and permissions.

These are just a few examples, and you can create custom roles tailored to your organization's specific needs.

By carefully configuring user roles and permissions, you can ensure that users have the appropriate access levels, restrictions, and privileges within WizyVision.

 

Role Managers

Role Managers are individuals responsible for managing user roles and permissions within WizyVision. They have the authority to create, modify, and assign roles to users. Role Managers play a vital role in ensuring that users have the appropriate access and permissions to perform their tasks effectively. For more information on Role Managers, refer to the corresponding article.

 

Privacies

Privacies in WizyVision play a crucial role in controlling the visibility and access rights to files and cases. They allow you to define who can view, create, update, and delete files or cases.

WizyVision offers default privacies, such as Standard, Confidential, and Public, each with different access levels. These default privacies are a good starting point for managing file access and ensuring the right level of security and confidentiality.

In addition to the default privacies, WizyVision also allows you to create custom privacies to meet your specific requirements. This enables you to tailor the access rights and visibility of files and cases to different teams, departments, or projects within your organization.

For example, you can create custom privacies like "Site 1," "Site 2," and "Site 3" to restrict access to specific locations or projects. By assigning users with specific roles to these custom privacies, you can ensure that they only have access to the files and cases relevant to their specific site or project.

To learn more about managing privacies and configuring access rights for files and cases, please refer to the corresponding article[link]. 

 

Conclusion

Deploying applications in WizyVision involves configuring user roles and permissions to ensure the right level of access and control. By creating custom roles, assigning specific permissions, and managing user accounts, you can effectively deploy applications to your users while maintaining data security and privacy.

Remember to consider the unique requirements of your organization and the roles of different users when setting up user roles and permissions. Regularly review and update roles as needed to align with evolving needs and changes in your organization.

With a well-defined user roles and permissions structure in place, you can streamline application deployment, enhance collaboration, and optimize the usage of WizyVision across your organization.

Next, explore our articles on managing users and access rights for more in-depth guidance on creating custom roles, managing privacies, and maximizing the potential of WizyVision's access control system.